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README.md
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XMPP Extension Protocols (XEPs)
===============================
About
-----
This repository is used to manage work on XMPP Extension Protocols
(XEPs), which are the specifications produced by the XMPP Standards
Foundation (XSF). See http://xmpp.org/ for details. The rendered
@ -11,6 +14,9 @@ documents can be found here:
https://xmpp.org/extensions/
Contribution
------------
Please use this repository to raise issues and submit pull requests:
https://github.com/xsf/xeps/issues
@ -19,7 +25,7 @@ https://github.com/xsf/xeps/pulls
For in-depth technical discussion, please post to the standards@xmpp.org
email list:
http://mail.jabber.org/mailman/listinfo/standards
https://mail.jabber.org/mailman/listinfo/standards
To submit a new proposal for consideration as a XEP, please read this
page:
@ -29,387 +35,11 @@ https://xmpp.org/about/standards-process.html#submitting-a-xep
[XEP-0001: XMPP Extension Protocols](https://xmpp.org/extensions/xep-0001.html)
defines the standards process followed by the XMPP Standards Foundation.
Building XEPs
-------------
You'll need xmllint and xsltproc.
On Ubuntu, you can install them with `sudo apt install libxml2-utils xsltproc`
To build a single XEP as HTML simply run:
make xep-xxxx.html
To build PDFs, you'll need to install [TeXML](http://getfo.org/texml/) (probably
in a Python 2 virtual environment).
You can then build PDFs with:
make xep-xxxx.pdf
To change the output directory, set the variable `OUTDIR`, eg.
OUTDIR=/tmp/xeps make all
For more information try `make help`.
Using Docker
------------
A full set of HTML and PDFs can be generated inside a docker container, with no
dependencies on the host other than Docker itself, and served by nginx in the
container. To build the template `make docker`, to run it `make testdocker`
(serves on http://localhost:3080), and to stop/delete it afterwards `make
stopdocker`
Gardening (Issue triaging by non-editors)
-----------------------------------------
For new PRs, anyone with permission may perform gardening tasks.
The [Go wiki] summarizes "gardening" as:
> the background maintenance tasks done to keep the project healthy & growing &
> nice looking.
In this repo, gardening is mostly triaging issues.
An issue is considered triaged when an editor has been assigned to it.
Untriaged issues that are in need of attention can be found using the following
filter: [`is:open is:pr no:assignee`]
To triage new issues or PRs, see the [Triaging a PR][#triaging-a-pr] section below.
Editor
======
------
The XMPP Extensions Editor (or, for short, XEP Editor) manages the XMPP
extensions process as defined in XMPP Extension Protocols ([XEP-0001]).
In addition, the XEP Editor functions as the XMPP Registrar as defined in XMPP
Registrar Function ([XEP-0053]).
Read those documents first, since this README focuses on mechanics instead of
philosophy or policy.
Documentation for Editors is in the [docs](docs/) folder.
All PRs
-------
For all PRs, start by ensuring that the IP release has been signed and that CI
has run and no issues were detected before merging.
Triaging a PR
-------------
If the PR is not touching a XEP, this guide does not apply. If the PR touches
multiple XEPs, go through the steps for each XEP and exit at the first which
applies.
1. Is the PR a ProtoXEP?
1. Does the PR touch existing XEPs? Close as [invalid] and ask the Opener
to split the two things.
2. Add the [ProtoXEP] and [Ready to Merge] labels.
3. Stop.
2. Sanity checks
1. Ensure that all XEPs are mentioned in the title as `XEP-XXXX`. E.g. `XEP-0084, XEP-0123: something`.
2. Continue.
3. Are the changes *for all XEPs* purely editorial?
1. Add the [Editorial Change] and [Ready to Merge] labels.
2. If the PR does not add a revision block, add the [Needs Version Block] label.
3. If the PR adds a revision block and does not only bump the patch-level (third) version number part, add the [Needs Version Block] label and a comment explaining the situation.
4. Stop.
4. Is the XEP **not** in Experimental state?
(Changes to Non—Experimental XEPs need approval by the approving body as
defined in the XEP file itself.)
1. Add the [Needs Council]/[Needs Board] label.
2. Send an email to the council chair and/or announce the PR in [The Council Room].
3. If the PR does not add a revision block, add the [Needs Version Block] label.
4. If the PR adds a revision block and does not bump the minor-level (second) version number part, add the [Needs Version Block] label and a comment explaining the situation.
5. Stop.
5. Is the XEP in Experimental state and the PR opener is not an author of the
XEP?
1. If the PR does not a revision block, add the [Needs Version Block] label.
2. If the PR adds a revision block and does not bump the minor-level (second) version number part, add the [Needs Version Block] label and a comment explaining the situation.
3. If the issue has not been discussed on the standards list *or* if
the authors have not been involved in the discussion *or* the author
has not explicitly ACKed the PR:
1. Make sure the standards@ discussion (if it exists) is linked in the
PR.
2. Add the [Needs Author] label.
3. Stop.
6. Mark the PR as [Ready to Merge].
Discussions
-----------
Technical discussions SHOULD NOT happen in the xeps repository. If you see a
discussion evolve into technical (as opposed to editorial) matters, do the
following (I haven’t tried that myself yet, so feel especially free to improve
the process):
1. Lock the conversation.
2. Copy the technical discussion parts into an email to standards@. My
preferred format for this would be something along the lines of:
Subject: XEP-1234: [insert PR subject here, or something more appropriate]
There was some discussion on the xeps repository an XEP-1234, which got
technical. I moved this discussion to standards@ so that the whole
community is aware of the issue and can participate.
@user1 wrote:
> quote user1 here ...
@user2 wrote:
> quote user2 here ...
Remove clearly editorial discussion and mark the removal with ``[…]``.
3. Add the [Needs List Discussion] label to the PR and link the standards@
thread you just created. Remove other labels (such as [Needs Author]).
4. Monitor the thread; when the discussion is resolved, the PR opener will
usually prepare an update. Unlock the conversation to allow editorial
discussion to continue, if needed. Remove the [Needs List Discussion] label
and re-triage the PR as described above.
**Note:** The locking is mostly used here as a tool to avoid a race
condition, not to exclude people from participating. (It would be
unfortunate if you had to add more comments to your already-sent email.)
Feel free to unlock at some point during the list discussion when you’re
sure that all participants have taken note of the move.
General notes on making changes
-------------------------------
This section has some hints on the python scripts which help you doing the
more tedious tasks of sending emails and properly archiving XEPs.
*Before* you start working on merging a Pull Request:
* Ideally, you have the [xep-attic] repository cloned next to the xeps
repository.
* Before starting to prepare a merge and push, ensure that you have the XEP
metadata up-to-date locally:
$ make build/xeplist.xml
* Make a copy of the metadata:
$ cp build/xeplist.xml tools/old-xeplist.xml
(avoid putting random XML files in the xeps root directory, the build
tooling might mistake them as XEPs; so we put it somewhere else.)
*While* you’re working on a Pull Request:
* Use the lokal docker build to ensure that everything is syntactically
correct. The process is described above in "Using Docker".
When you have *merged* the Pull Request and the change went through to the
webserver (see also the [Docker Build] to track the build progress):
* Send out the emails. First ensure that the new metadata is up-to-date:
$ make build/xeplist.xml
Check that the emails which will be sent are correct (the ``--dry-run``
switch prevents the tool from actually sending emails):
$ ./tools/send-updates.py --dry-run tools/old-xeplist.xml build/xeplist.xml standards@xmpp.org
(See also the ``--help`` output for more information.)
Once you’ve verified that the correct emails will be sent, actually send
them using (note the missing ``--dry-run`` flag):
$ ./tools/send-updates.py tools/old-xeplist.xml build/xeplist.xml standards@xmpp.org
A few tips:
1. You can also test-send them to your own address by replacing
``standards@xmpp.org`` with your own address.
2. To avoid having to enter your email account details every time, use a
configuration file. Invoke the tool with ``--help`` for more
information and ask [jonasw]/[@horazont] if things are still unclear.
If the tool misbehaves, pester [jonasw]/[@horazont] about it.
* Don’t forget to archive the new versions of the XEPs. If you have the
[xep-attic] cloned next to the xeps repository, you can simply run:
$ ./tools/archive.py tools/old-xeplist.xml build/xeplist.xml
Otherwise, you will have to explicitly give the path to the attic:
$ ./tools/archive.py --attic /path/to/xep-attic/content/ tools/old-xeplist.xml build/xeplist.xml
(note that the path must point to the ``content`` subdirectory of the
[xep-attic].)
Don’t forget to commit & push the changes to [xep-attic].
New ProtoXEPs
-------------
- Make sure the protoxep is in the `inbox/` tree and has a name that does not
start with "xep-" (you may change this or ask the author to change it).
- Make sure the version is `0.0.1` and the status is `ProtoXEP` (you may fix
this or ask the author to fix it).
- You may want to build the protoxep locally and ensure the HTML and PDF look
okay.
- Merge the PR as described in "Merging a PR". Once the email has been sent,
continue here.
- Create a card for the protoxep on the [Council Trello] under "Proposed
Agendums".
- Attach the PR to the card and link the generated HTML.
- Comment on the PR with a link to the card, thanking the author for their
submission and letting them know that their XEP will be voted on within the
next two weeks.
- If the council forgets and doesn't vote on the protoxep, pester them until
they do.
- If the council rejects the XEP, you're done (leave the XEP in the inbox and
inform the author of the councils decision). Otherwise, see
"Promoting a ProtoXEP".
Promoting a ProtoXEP
--------------------
- It is easiest to start a new branch, in case you screw something up on the way.
- Once the council approves a ProtoXEP, *copy* it out of the inbox and into the
root, assigning it the next available number in the XEP series.
- Modify the `<number/>` element in the XML file to match.
- Set the version to `0.1` and the initials to `XEP Editor: xyz` (replacing "xyz" with your own initials).
- Remove the `<interim/>` element from the XML file if it is included.
- Set the status to `Experimental`.
- Add a reference to the XEP in `xep.ent`.
- Make a commit.
- Treat your branch as you would treat a [Ready to Merge] PR in "Merging a PR".
(you don’t need to create another branch though.)
Promoting XEPs
--------------
Ensure that the following sections exist (if not, ask the author to add them
before promoting the XEP):
- Security Considerations
- IANA Considerations
- XMPP Registrar Considerations
- XML Schema (for protocol specifications)
You can also refer to `xep-template.xml` for a recommended list of sections and
whether or not they are required.
For a helpful graph of how XEP promotion works, see [XEP-0001].
Deferring XEPs
--------------
Before Deferring XEPs, read the "General notes on making changes" section.
XEPs get deferred after 12 months of inactivity. There is a tool which handles
that process automatically, if it is invoked regularly.
First of all, you need an up-to-date ``xeplist.xml``:
make build/xeplist.xml
To get a list of XEPs which need to be deferred (without changing anything),
run:
./tools/deferrals.py -v
To apply the deferrals, make a new feature branch and execute:
./tools/deferrals.py -m 'initials'
where you replace ``initials`` with your editor initials so that it is obvious
who made the change (those initials will be used in the revision block).
This will modify the XEPs in-place. It uses heuristics for incrementing the
version number, finding and inserting the revision block as well as changing
the status. Yes, it involves regular expressions (because we don’t want to
fully re-write the XML to keep the diffs minimal). It is thus vital that you
**use `git diff` to ensure that the changes are sane**. If the changes
are sane, make a commit and merge to master as described in "Merging a PR",
in accordance with the "General notes on making changes".
Merging a PR
------------
Before Merging a PR, read the "General notes on making changes" section.
When you get to the point that the PR is [Ready to Merge], do the following:
1. Create a new branch off master called ``feature/xep-1234`` (if the PR
touches multiple XEPs, I call it ``feature/xep-0678,xep-0789``).
2. Merge all [Ready to Merge] PRs which affect the XEP(s) into that branch.
3. Resolve conflicts.
4. If the PRs introduced multiple revision blocks, squash it down to a single
revision block. Set "XEP Editor (initials)" as author of the revision block
and add the initials of the original PR authors to the changelog entries.
(If that doesn’t make sense to you, you’ll find plenty examples in the
XEPs.)
5. Ensure that everything builds by performing a full docker build (see above).
(Once the docker build reaches the point where the XEPs are built, you can
switch branches and work on another PR.)
6. If the build passes, check that the generated files look sane by running the
docker container.
7. Merge the PR into master. If you are working on independent changes to
multiple XEPs, you can merge them all in one go.
8. If you merged multiple things into master, re-do the docker build check.
9. Push.
10. Go back to "General notes on making changes".
[XEP-0001]: https://xmpp.org/extensions/xep-0001.html
[XEP-0053]: https://xmpp.org/extensions/xep-0053.html
[Editor Trello]: https://trello.com/b/gwcOFnCr
[Council Trello]: https://trello.com/b/ww7zWMlI
[Needs Council]: https://github.com/xsf/xeps/labels/Needs%20Council
[Needs Board]: https://github.com/xsf/xeps/labels/Needs%20Board
[ProtoXEP]: https://github.com/xsf/xeps/labels/ProtoXEP
[Go wiki]: https://golang.org/wiki/Gardening
[`is:open is:pr no:assignee`]: https://github.com/xsf/xeps/pulls?utf8=%E2%9C%93&q=is%3Aopen%20is%3Apr%20no%3Aassignee%20
[Needs Author]: https://github.com/xsf/xeps/labels/Needs%20Author
[Ready to Merge]: https://github.com/xsf/xeps/labels/Ready%20to%20Merge
[Needs List Discussion]: https://github.com/xsf/xeps/labels/Needs%20List%20Discussion
[Needs Version Block]: https://github.com/xsf/xeps/labels/Needs%20Version%20Block
[Editorial Change]: https://github.com/xsf/xeps/labels/Editorial%20Change
[xep-attic]: https://github.com/xsf/xep-attic
[Docker Build]: https://hub.docker.com/r/xmppxsf/xeps/builds/
[@horazont]: https://github.com/horazont/
[jonasw]: https://wiki.xmpp.org/web/User:Jwi
[The Council Room]: xmpp:council@muc.xmpp.org?join
[modeline]: # ( vim: set fenc=utf-8 ff=unix spell spl=en textwidth=80: )

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# Moderation
## Discussions
Technical discussions SHOULD NOT happen in the xeps repository. If you see a
discussion evolve into technical (as opposed to editorial) matters, do the
following:
1. Lock the conversation.
2. Copy the technical discussion parts into an email to standards@. My
preferred format for this would be something along the lines of:
Subject: [insert PR title here, or something more appropriate]
There was some discussion on the xeps repository an XEP-1234, which got
technical. I moved this discussion to standards@ so that the whole
community is aware of the issue and can participate.
@user1 wrote:
> quote user1 here ...
@user2 wrote:
> quote user2 here ...
Remove clearly editorial discussion and mark the removal with ``[…]``.
3. Add the [Needs List Discussion] label to the PR and link the standards@
thread you just created. Remove other labels (such as [Needs Author]).
4. Monitor the thread; when the discussion is resolved, the PR opener will
usually prepare an update. Unlock the conversation to allow editorial
discussion to continue, if needed. Remove the [Needs List Discussion] label
and re-triage the PR as described above.
**Note:** The locking is mostly used here as a tool to avoid a race
condition, not to exclude people from participating. (It would be
unfortunate if you had to add more comments to your already-sent email.)
Feel free to unlock at some point during the list discussion when you’re
sure that all participants have taken note of the move.

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# Processing a PR
## General notes on making changes
This section has some hints on the python scripts which help you doing the
more tedious tasks of sending emails and properly archiving XEPs.
### Before you start working on merging a Pull Request
* Ideally, you have the [xep-attic] repository cloned next to the xeps
repository.
* Before starting to prepare a merge and push, ensure that you have the XEP
metadata up-to-date locally:
$ make build/xeplist.xml
* Make a copy of the metadata:
$ cp build/xeplist.xml tools/old-xeplist.xml
(avoid putting random XML files in the xeps root directory, the build
tooling might mistake them as XEPs; so we put it somewhere else.)
### While you’re working on a Pull Request
* Use the local docker build to ensure that everything is syntactically
correct. The process is described above in "Using Docker".
### After merging the Pull Request
When you have *merged* the Pull Request and the change went through to the
webserver (see also the [Docker Build] to track the build progress):
* Send out the emails. First ensure that the new metadata is up-to-date:
$ make build/xeplist.xml
Check that the emails which will be sent are correct (the ``--dry-run``
switch prevents the tool from actually sending emails):
$ ./tools/send-updates.py --dry-run tools/old-xeplist.xml build/xeplist.xml standards@xmpp.org
(See also the ``--help`` output for more information.)
Once you’ve verified that the correct emails will be sent, actually send
them using (note the missing ``--dry-run`` flag):
$ ./tools/send-updates.py tools/old-xeplist.xml build/xeplist.xml standards@xmpp.org
A few tips:
1. You can also test-send them to your own address by replacing
``standards@xmpp.org`` with your own address.
2. To avoid having to enter your email account details every time, use a
configuration file. Invoke the tool with ``--help`` for more
information and ask [jonas’]/[@horazont] if things are still unclear.
If the tool misbehaves, pester [jonas’]/[@horazont] about it.
* Don’t forget to archive the new versions of the XEPs. If you have the
[xep-attic] cloned next to the xeps repository, you can simply run:
$ ./tools/archive.py tools/old-xeplist.xml build/xeplist.xml
Otherwise, you will have to explicitly give the path to the attic:
$ ./tools/archive.py --attic /path/to/xep-attic/content/ tools/old-xeplist.xml build/xeplist.xml
(note that the path must point to the ``content`` subdirectory of the
[xep-attic].)
Don’t forget to commit & push the changes to [xep-attic].
## New ProtoXEPs
- Make sure the protoxep is in the `inbox/` tree and has a name that does not
start with "xep-" (you may change this or ask the author to change it).
- Make sure the version is `0.0.1` and the status is `ProtoXEP` (you may fix
this or ask the author to fix it).
- You may want to build the protoxep locally and ensure the HTML and PDF look
okay.
- Merge the PR as described in "Merging a PR". Once the email has been sent,
continue here.
- Create a card for the protoxep on the [Council Trello] under "Proposed
Agendums".
- Attach the PR to the card and link the generated HTML.
- Comment on the PR with a link to the card, thanking the author for their
submission and letting them know that their XEP will be voted on within the
next two weeks.
- If the council forgets and doesn't vote on the protoxep, pester them until
they do.
- If the council rejects the XEP, you're done (leave the XEP in the inbox and
inform the author of the councils decision). Otherwise, see
"Promoting a ProtoXEP".
## Promoting a ProtoXEP to Experimental
- It is easiest to start a new branch, in case you screw something up on the way.
- Once the council approves a ProtoXEP, *copy* it out of the inbox and into the
root, assigning it the next available number in the XEP series.
- Modify the `<number/>` element in the XML file to match.
- Set the version to `0.1` and the initials to `XEP Editor: xyz` (replacing "xyz" with your own initials).
- Remove the `<interim/>` element from the XML file if it is included.
- Set the status to `Experimental`.
- Add a reference to the XEP in `xep.ent`.
- Make a commit.
- Treat your branch as you would treat a [Ready to Merge] PR in "Merging a PR".
(you don’t need to create another branch though.)
## Promoting XEPs beyond Experimental
Ensure that the following sections exist (if not, ask the author to add them
before promoting the XEP):
- Security Considerations
- IANA Considerations
- XMPP Registrar Considerations
- XML Schema (for protocol specifications)
You can also refer to `xep-template.xml` for a recommended list of sections and
whether or not they are required.
For a helpful graph of how XEP promotion works, see [XEP-0001].
## Deferring XEPs
Before Deferring XEPs, read the "General notes on making changes" section.
XEPs get deferred after 12 months of inactivity. There is a tool which handles
that process automatically, if it is invoked regularly.
First of all, you need an up-to-date ``xeplist.xml``:
make build/xeplist.xml
To get a list of XEPs which need to be deferred (without changing anything),
run:
./tools/deferrals.py -v
To apply the deferrals, make a new feature branch and execute:
./tools/deferrals.py -m 'initials'
where you replace ``initials`` with your editor initials so that it is obvious
who made the change (those initials will be used in the revision block).
This will modify the XEPs in-place. It uses heuristics for incrementing the
version number, finding and inserting the revision block as well as changing
the status. Yes, it involves regular expressions (because we don’t want to
fully re-write the XML to keep the diffs minimal). It is thus vital that you
**use `git diff` to ensure that the changes are sane**. If the changes
are sane, make a commit and merge to master as described in "Merging a PR",
in accordance with the "General notes on making changes".
## Merging a PR
Before Merging a PR, read the "General notes on making changes" section.
When you get to the point that the PR is [Ready to Merge], do the following:
1. Create a new branch off master called ``feature/xep-1234`` (if the PR
touches multiple XEPs, I call it ``feature/xep-0678,xep-0789``).
2. Merge all [Ready to Merge] PRs which affect the XEP(s) into that branch.
3. Resolve conflicts.
4. If the PRs introduced multiple revision blocks, squash it down to a single
revision block. Set "XEP Editor (initials)" as author of the revision block
and add the initials of the original PR authors to the changelog entries.
(If that doesn’t make sense to you, you’ll find plenty examples in the
XEPs.)
5. Ensure that everything builds by performing a full docker build (see above).
(Once the docker build reaches the point where the XEPs are built, you can
switch branches and work on another PR.)
6. If the build passes, check that the generated files look sane by running the
docker container.
7. Merge the PR into master. If you are working on independent changes to
multiple XEPs, you can merge them all in one go.
8. If you merged multiple things into master, re-do the docker build check.
9. Push.
10. Go back to "General notes on making changes".
[XEP-0001]: https://xmpp.org/extensions/xep-0001.html
[Ready to Merge]: https://github.com/xsf/xeps/labels/Ready%20to%20Merge
[Council Trello]: https://trello.com/b/ww7zWMlI
[xep-attic]: https://github.com/xsf/xep-attic
[Docker Build]: https://hub.docker.com/r/xmppxsf/xeps/builds/
[@horazont]: https://github.com/horazont/
[jonas’]: https://wiki.xmpp.org/web/User:Jwi

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Editor Guide
============
The XMPP Extensions Editor (or, for short, XEP Editor) manages the XMPP
extensions process as defined in XMPP Extension Protocols ([XEP-0001]).
In addition, the XEP Editor functions as the XMPP Registrar as defined in XMPP
Registrar Function ([XEP-0053]).
Read those documents first, since this README focuses on mechanics instead of
philosophy or policy.
This is the entrypoint definitive guide for Editors.
- [Using the repository](REPOSITORY.md)
Information about how to build XEPs and how the repository is laid out.
<!--
- [Tools](TOOLS.md)
Information about tools provided with the repository which should help in
your daily editor duties.
-->
- [Triaging](TRIAGING.md)
Rules for labelling and guiding inbound Pull Requests (Merge Requests).
- [Processing](PROCESSING.md)
Rules and guidelines for processing inbound Pull Requests (Merge Requests)
towards master/main.
- [Moderation](MODERATION.md)
Rules and guidelines for moderating the discussions in the PRs.
[XEP-0053]: https://xmpp.org/extensions/xep-0053.html

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Using the repository
====================
Building XEPs
-------------
You'll need xmllint and xsltproc.
On Ubuntu, you can install them with `sudo apt install libxml2-utils xsltproc`
To build a single XEP as HTML simply run:
make xep-xxxx.html
To build PDFs, you'll need to install [TeXML](http://getfo.org/texml/) (probably
in a Python 2 virtual environment).
You can then build PDFs with:
make xep-xxxx.pdf
To change the output directory, set the variable `OUTDIR`, eg.
OUTDIR=/tmp/xeps make all
For more information try `make help`.
Using Docker
------------
A full set of HTML and PDFs can be generated inside a docker container, with no
dependencies on the host other than Docker itself, and served by nginx in the
container. To build the template `make docker`, to run it `make testdocker`
(serves on http://localhost:3080), and to stop/delete it afterwards `make
stopdocker`

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# Triaging a PR
## Dramatis Personae
- Author: Generally the author of the PR or MR.
- XEP Author: The Author of the XEP.
- Approving Body: Either the XMPP Council or the XSF Board. Which of those two
can be determined by looking at the `<approver/>` tag of the respective XEP.
- Processing Editor: The Editor which ultimately merges a PR to master.
## Labels
### Approval categories
- [Needs Council]: The changes need approval by the XMPP Council.
- [Needs Board]: The changes need approval by the XSF Board.
- [Needs Author]: The changes need approval by the XEP Author.
- [Needs List Discussion]: The changes need more discussion on the standards@
(or, in rare cases, members@) mailing lists; in general, there should be a
link to a mailing list thread in those PRs.
- [Editorial Change]: The changes do not need approval by anyone except the
Editor.
### Process categories
- [ProtoXEP]: The PR adds a new XEP to the inbox.
- [Ready to Merge]: The PR can be worked on by a Processing Editor. Note that
this does **not** imply that no further changes are needed.
- [Needs Version Block]: A version block needs to be added or modified before
the changes can enter master.
- [Needs Editor Action]: The Processing Editor needs to do something while
merging the PR, aside of or in addition to modifying a version block.
- [invalid]: The changes cannot be processed as-is at all; the PR is closed
without merge and without being handed to an approver.
## Process
### A General Note
Some of the cases where the below process suggests to ask the Author to do
something can also be handled by the Processing Editor. If it is realistic
that the workload for the Editors would be reduced by handling the task
themselves, use the [Needs Editor Action] label an an explanatory comment
instead.
### "Flowchart"
If the PR is not touching a XEP, this guide does not apply.
1. Is the PR a ProtoXEP?
1. Does the PR touch existing XEPs? Close as [invalid] and ask the Author
to split the two things.
2. Validate that the `<type/>` makes sense for the content (consult
[XEP-0001] if necessary). If it does not make sense, either add a
comment to let the Processing Editor know (adding the
[Needs Editor Action] label) or ask the Author to correct the problem.
3. Add the [ProtoXEP] and [Ready to Merge] labels.
4. Make sure the title of the PR is `XEP-XXXX: Title of the new XEP`.
5. Stop.
2. Sanity checks
1. Ensure that all XEPs are mentioned in the title as `XEP-XXXX`. E.g. `XEP-0084, XEP-0123: something`.
2. Continue.
3. Are the changes *for all XEPs* purely editorial?
Editorial changes are changes which do not touch normative language and
which do not change the meaning of the text. When in doubt, treat as
non-Editorial.
1. Add the [Editorial Change] and [Ready to Merge] labels.
2. If the PR does not add a revision block, add the [Needs Version Block]
label.
3. If the PR adds a revision block and does not only bump the patch-level
(third) version number part, add the [Needs Version Block] label and a
comment explaining the situation.
4. Stop.
4. Does the PR touch more than one XEP?
In general, we want to avoid PRs which touch multiple XEPs or which do
multiple non-Editorial changes at once. This is because the approving body
may disagree with part of the PR, which causes extra work.
Suggest the author to split the PR for that reason, unless it seems
realistic or obvious that the changes need to be done together to make
sense (an example is updating multiple XEPs which belong together, such
as the MIX family).
4. Is the XEP **not** in Experimental state?
Changes to Non—Experimental XEPs need approval by the approving body as
defined in the XEP file itself.
1. Add the [Needs Council]/[Needs Board] label. To know which, check the
`<approver/>` of the XEPs. If the touched XEPs have different approvers
go back to the previous step and closely examine if the PR should not
be split; it is very likely that it should be split in this situation.
If so, tag as [invalid] and inform the author, asking them to do a
split.
2. **For Council:** Send an email to the council chair and/or announce the
PR in [The Council Room].
**For Board:** Send an email to info@xmpp.org and/or talk directly to
Board members.
3. If the PR does not add a revision block, add the [Needs Version Block]
label.
4. If the PR adds a revision block and does not bump the minor-level
(second) version number part, add the [Needs Version Block] label and a
comment explaining the situation for the next Editor (the Author does
not need to do anything here).
5. Stop.
5. Is the XEP in Experimental state and the PR opener is not an author of the
XEP?
Changes to Experimental XEPs are approved by the XEP Authors themselves.
If the PR touches multiple XEPs and the XEP Authors do not overlap, ask
the Author to split the PR.
1. If the PR does not a revision block, add the [Needs Version Block]
label.
2. If the PR adds a revision block and does not bump the minor-level
(second) version number part, add the [Needs Version Block] label and a
comment explaining the situation for the Processing Editor.
3. If the issue has not been discussed on the standards list *or* if
the XEP Author has not been involved in the discussion *or* the
XEP Author has not explicitly ACKed the PR:
1. Make sure the standards@ discussion (if it exists) is linked in the
PR.
2. Add the [Needs Author] label.
3. Try to make the XEP Author aware of the change. If you do not know
a GitHub handle of the XEP Author, use the contact info available
for each author in either the XEP or in xep.ent.
4. Stop.
4. Otherwise, mark the PR as [Ready to Merge], linking the XEP Author’s
approval for documentation purposes.
6. Mark the PR as [Ready to Merge].
[ProtoXEP]: https://github.com/xsf/xeps/labels/ProtoXEP
[Ready to Merge]: https://github.com/xsf/xeps/labels/Ready%20to%20Merge
[Needs Author]: https://github.com/xsf/xeps/labels/Needs%20Author
[Needs List Discussion]: https://github.com/xsf/xeps/labels/Needs%20List%20Discussion
[Needs Version Block]: https://github.com/xsf/xeps/labels/Needs%20Version%20Block
[Needs Editor Action]: https://github.com/xsf/xeps/labels/Needs%20Editor%20Action
[Editorial Change]: https://github.com/xsf/xeps/labels/Editorial%20Change
[Needs Council]: https://github.com/xsf/xeps/labels/Needs%20Council
[Needs Board]: https://github.com/xsf/xeps/labels/Needs%20Board
[invalid]: https://github.com/xsf/xeps/labels/invalid